Boulevard Condo Owners Association
Board of Directors Meeting
Via ZOOM - Thursday, July 30th – 7:00 p.m.
Zoom link will be distributed via email.

In an effort to comply with city and state guidelines for "social distancing" and "sheltering in place," the clubhouse and pool area closed. Please stay safe everyone!

​Click here for more information about the city of Austin's shelter-in-place order.

​Click here for more about the CDC's recommendations for social distancing during the coronavirus pandemic.

UPDATE: Please see the updated documents; the board candidates have changed. 

​The quorum requirement was not met at the annual meeting on December 7, 2019. The annual meeting will re-convene on Wednesday, January 15, 2020 from 7 to 8 p.m. in the Clubhouse, 1201 Grove Boulevard. This meeting is called for the purpose of electing two (2) members to the Board of Directors. The terms for the two board positions are (2) two years. 
If you are not going to be able to make the meeting PLEASE forward your proxies. 
You can download a proxy from this post, and you also will receive one in the mail. Thanks!

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Hello residents of the Boulevard:
This notice is to inform you that we are no longer using paydici.com for our payments or statements. Please see the attached (updated Feb. 26, 2020) to make the appropriate changes when you are paying your assessments. 

THE BOULEVARD CONDOMINIUM ASSOCIATION MINUTES FOR QUARTERLY MEETING AT 7 P.M. THURSDAY, JULY 25, 2019

​The meeting was called to order at 7 p.m. The following board members were present:
Carlos Calle (Treasurer), Sharon Chapman (At Large) and Eric Paulus (At Large). 
Not present: Theresa Hovis (President) and Patrick Steck (At Large). Rosalyn Peterson (Property Manager) was there before the meeting and had to leave before it was called to order. It was a sparsely attended meeting by residents.
Financial update: We did not go line by line since only three board members were present.
A resident asked about a password for the pool house WiFi. Is that something residents can have and use? The board made a note to ask Plateau Property Management.
Pet waste reminder: There were several new residents so the pet waste policy was explained (pick up after your pets; 10 to 12 bag stations are provided throughout the property; a waste removal company has been used when the waste is heavy, but that can be expensive). A resident asked about fining people who do not comply. It was explained that is possible, but it can be hard to identify who is not picking up. People can let Plateau know if they see someone not picking up after a pet.
Trash and recycle bins: They are not to be stored outside on non-trash days (our trash day is every Thursday, with recycling picked up every other week). People who do not comply can be fined and bins are sometimes put in the cage by the pool, if left out for more than a few days. Residents were reminded that Plateau must be notified if there is a violation.
Lease requirement reminder: There is a 20 percent cap on the number of units that can be rented out by owners. If you are interested in renting your unit, fill out the form provided by Plateau. You will be placed on a waiting list if the cap is at its limit.
Cameras for common areas: Security was discussed, as there have been some car break-ins and crime in the neighborhood. A board member said it could cost $6,000 to $10,000 to install a wired camera system at the front gates (cheaper options installed by residents would have to be maintained by the HOA, which is not a practical option). Another board member said police officers have said those cameras don’t really deter any crime -- the pictures are often grainy. Residents who want to purchase and install a camera outside their units can fill out an architectural modification form at www.blvdhoa.net. The guidelines for cameras are also on the website. 
Adoption of Board Resolution regarding projects and policies: It was explained that the board is formalizing some procedures. Most of the board business, by necessity, is conducted via email, and we have drafted policies regarding deadlines for responding to board emails, estimates for projects and similar issues.
 Resident input:

• A resident said there are some deep cracks in the ground between Buildings 5 and 6 that could be a hazard. He reported them last summer. They were gone during the winter and are now back. The board plans to follow up with Plateau and see whether the irrigation needs to be repaired (to keep the ground wet so the cracks don’t come back).
• Security: Residents at the meeting requested more updates when there are reported security issues. A resident said a lawn chair was taken from their front porch and found behind another building (along with a beer can, as if someone had been hanging out there). Board members discussed emailing or posting to the website when there is a security concern, such as someone walking around and peeking in cars or windows. The board members present will follow up with the full Board and Plateau. A resident said the security guard who patrols the property at night has been seen driving by, but not walking on foot. The Board will check that agreement with Plateau.
• The Board asked for input on getting more people to attend meetings.

The next quarterly meeting will be in October. 2019.

OFFICIAL NOTICE OF QUARTERLY MEETING OF HOMEOWNERS
Update: See files attached, including the latest financial report.

Dear Boulevard Owners:
Notice is hereby given to members of The Boulevard Condominium Association, Inc., that, the Quarterly Meeting of members will be held in the Clubhouse, 1201 Grove Boulevard on Monday, March 18th at 7:00 p.m. This meeting is called for the purpose of updating owners regarding association business. Financial reports will be posted to the website prior to the meeting and copies distributed at the meeting. 

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Dear Boulevard Owners:
The quorum requirement was not met at the annual meeting on December 1, 2018. Therefore, the annual meeting will re-convene on Saturday, January 12, 2019 at 10:30 a.m. in the Clubhouse, 1201 Grove Boulevard. This meeting is called for the purpose of electing two (2) members to the Board of Directors. The terms for the two board positions are (2) two years. If you are interested in serving on the board, please contact our office or current board member by Jan. 10. See documents below for more details, plus some community reminders.

THE BOULEVARD CONDOMINIUM ASSOCIATION MEETING MINUTES FOR ANNUAL MEETING AT 10:30 A.M. SATURDAY, DECEMBER 1, 2018
                    
The meeting was called to order at 10:33 am. The following board members were present:
                    
Theresa Hovis (President), Carlos Calle (Treasurer), Sharon Chapman (At Large), Patrick Steck (At Large) and Eric Paulus (At Large). Rosalyn Peterson (Property Manager) was also in attendance.

There was not a quorum present (30 owners or proxies required), so board elections could not be conducted. An election will be called in January -- details to come.

​Financial updates
The Homeowners Association (HOA) Board sent financial documents before the meeting. The 2018 financial report was reviewed, with items such as amenities (pool maintenance, cards and transmitters for the front gate, and janitorial supplies) and improvements (a French drain installed near the pool area) reviewed. The French drain was identified as needed in 2017 and completed in 2018 to defer costs. Some trip hazards throughout the property were identified, and the most pressing were repaired in 2018.
The 2019 budget also was distributed and discussed. As noted in communication sent before the annual meeting, the board has voted to raise HOA dues by $15.50, to $170.50 (a 10 percent increase), starting in January 2019. Before this increase, dues had gone up a total of $35 since the property opened (from $120 to $155 through increases between 2007 and 2011). The increase is to help pay for erosion repairs and other needs and to help to build up cash reserves. A resident asked why not a larger increase, to help build up reserves more quickly. The board discussed how other expenses -- property taxes, utility bills -- also go up yearly in Austin and wanting to be mindful of not adding too much to expenses at once. Yearly incremental increases might be needed. An increase larger than 10 percent is usually put to a vote of owners.

General property updates
The board went over planned landscape improvements and pavement repairs, all connected to erosion repairs. As the property has aged, areas of erosion have developed, such as around building foundations, around utility boxes and under the sidewalks around the property. The repairs will be done in phases, with the most pressing areas addressed first. The pool also will be resurfaced in 2019. This need was identified several years ago and put off for budget reasons (this did not damage the pool). This should be completed before the height of pool season.

Dog poop problems
Some residents are not picking up after their dogs. A resident noted several areas that seemed to be used more often, particularly at night, but also noted seeing poop throughout the property. It’s disgusting and irresponsible. Residents are reminded that they are required by HOA rules to pick up after their pets. Residents who see people violating this rule can report them to Plateau Property Management, if they don’t want to speak to them directly.

Other matters
A resident noted that a work crew in a unit after a recent move-out was rowdy and left a lot of litter behind outside. Rosalyn said this could be reported to property management, who then can contact the unit’s owner. Residents can always contact property management if they are unsure how to deal with an issue. Management will address what they can and refer residents to police or others as situations require. A resident noted that some unauthorized people were found in the pool bathrooms early one morning recently. This sometimes happens when temperatures drop. Police were called to move them out. The board has considered locks for the bathroom doors in the past (simple keypad locks, such as the one on the gate door) and might revisit this option. Residents were reminded that they can call the security company or the police in these situations. Residents also can call the towing company if a car is parked in their designated parking space.

The meeting was adjourned.

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